• Work Term : Permanent
• Work Language : English
• Hours : 36 hours per week
• Education : College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience : 1 to less than 7 months
• or equivalent experience

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Human resources software
• MS Access
• MS Office
• Quick Books

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
• Charts, tables, graphs and diagrams

Security and safety

Criminal record check

Transportation / travel information

Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Screening questions

Are you currently legally able to work in Canada?

Workplace information

Hybrid

Health benefits

Health care plan

Financial benefits

Bonus

Other benefits

• Free parking available
• Learning / training paid by employer
• Parking available