Job Overview

Reports to : Manager, Planning and Administration

Shift : 5 x 2 EDO eligible

Term : 16 month fixed-term contract

Location : Sparwood, BC

Relocation : This position does not offer relocation

Key Job Responsibilities

• Greet in a professional manner all visitors to the office and direct and / or instruct them as necessary
• Ensure visitors are announced to the appropriate office staff and their wait time is kept to a minimum
• Accept and field all incoming telephone calls and re-direct where required, answer inquiries and take messages for all office staff as appropriate
• Maintain security access on premises during normal working hours; enforcing use of the visitor sign in kiosk and ensuring all personnel within the office are authorized and accounted for
• Maintain up to date internal telephone directories, including numbers for office staff cellular phones, extensions, etc.

and distribute on a regular basis to all office staff members

• Retrieve the mail daily and distribute it to the appropriate office staff members as necessary
• Responsible to ensure that all courier packages are gathered, addressed, and sent for delivery as required
• Responsible for the ordering / purchasing and control of all office stationery products
• Responsible for creating purchase requisitions for yearly frameworks in SAP, as well an any others required throughout the year
• Administer the company fleet program, including making any driver changes or unit updates required, creating quarterly summary spreadsheet, and handling any other requests that may arise
• Help new hires with completing the new hire package
• Administer coveralls, handling ordering and cancelling service for employees and fielding any concerns that may arise
• Contribute to team effort by completing other administrative tasks such as assisting in the sorting of documents and or company swag for distribution staff, photocopying, document handling or other tasks as directed from time to time as required by the Regional Manager

Qualifications / Requirements

• Graduate from a recognized office administration program or an equivalent combination of education, training and experience
• Proficiency in administrative services with 3 to 5 years of work experience as an administrative assistant
• General experience in an office environment is required; with experience working in a project environment would be considered an asset
• Safety oriented
• Strong interpersonal skills and the ability to interact and communicate with other team members having a variety of backgrounds
• Demonstrated competency in Microsoft Office Applications
• SAP knowledge would be considered an asset
• Able to act independently and take a proactive approach to tasks
• Strong communication and organizational skills
• Able to produce information that is accurate, well laid out, within a reasonable period
• Be able to adapt and react to a fast paced ever changing environment