Reports To : Senior Director, Sourcing & Tendering

Position Summary : The Bilingual Sourcing & Tendering Specialist reports to the Senior Director of Sourcing and Tendering and is accountable for procurement decisions for their spend categories.

Main responsibilities involve a wide variety of duties including, but not limited to; the management of end-to-end competitive events or RF(x)s such as formal request for information, request for tenders, request for proposals, request for quotations are in compliance with internal policy, guidelines and / or processes on a Canada-wide scale;

ensuring goods and services are acquired through a fair, ethical, and transparent process from qualified vendors.

Responsibilities :

Support for internal and external stakeholders

• Management and execution of the end-to-end Sourcing & Tendering Process from development of the opportunity strategy.
• Facilitation of processes, guiding stakeholders effectively through planning, timelines, evaluation of bid submissions.
• Build and perform financial / technical RF(x) requirements and lead evaluations on eventual RF(x) submissions.
• Compliance monitor & manage risk and compliance with procurement policies and processes.
• Ongoing learning - stay abreast of key market trends, vendor economics, and best practices in sourcing and innovation.
• Participates in regular cadences with stakeholders (Operations, Operations Services, Corporate) to review reports, analytics, identification of sourcing opportunities to drive maximum value for the organization, etc.
• Display a Passion for the success of the procurement operating model.
• Liaise with internal and external stakeholders within the various stages of the sourcing process, including :
• Evaluation on Proposals / Bids with analysis,
• Acquiring approvals
• Initiative updates

Tendering and Vendor Relations

• Managing the vendor selection strategy (RFI, RFP, RFQ and RFT) for specific projects under defined timelines while ensuring quantifiable results / savings.
• Multi residential Categories currently envisioned may be but not limited to :
• Capital Project initiatives.
• Building Structural Balcony, Bricks, Asphalt Paving, etc.
• Energy Management, Elevators, Life & Safety, Mechanical, Electrical
• Renovations, interior / exterior
• Equipment
• Other High Rise Residential Capital & Maintenance categories
• Manufactured Housing Communities, site services
• Operational Initiatives
• Repair & Maintenance
• Facilities Management
• Build strategic relations with all other stakeholders to ensure scope is created accurately and timelines are agreed upon.
• Assist with entry of Capital projects procurement criteria into Capex Tracker (Power BI).
• Build and publish RF(x) using the Ariba sourcing module.
• Provide procure to pay details for handoff on approvals, contract and / or PO creation.
• Responsible for reporting on all noncompliance (internal and external) procurement related issues.
• Address vendor inquiries throughout the Sourcing & Tendering lifecycle.
• Has the ability for Contract drafting and negotiating with supply and service agreements as well as construction related contracts.

Where required, work with Legal to finalize agreements.

Other

• Other Procurement related projects assigned by Sr. Manager, Procurement & Senior Director, Sourcing & Tendering.
• Focus on managing and meeting sometimes conflicting objectives and priorities.
• Commitment to continuous improvement and providing superior customer service.
• Exercises judgement to identify, diagnose, and solve problems.
• Works independently on a range of complex tasks, which may include unique.
• Situations such as strategic inter-departmental initiatives.

Qualifications :

• College diploma or University degree in Accounting, Business, Supply Chain or a related field.
• Five or more years of related procurement experience.
• Bilingual in English and French is required (written and spoken).
• Diploma or Certified Supply Chain Management Professional (CSCMP) equivalent or in progress is an asset.
• Strong analytical and problem solving skills.
• Excellent communication skills both written and verbal.
• Strong abilities and experience in negotiations.
• Ability to work under tight deadlines, multitask, and prioritizing for greatest impact.
• Must have strong working knowledge of Microsoft suite of tools including Excel, Powerpoint.
• Experience with SAP, Ariba or a similar Source to Pay platforms is considered an asset.
• Experience in Facility Management, real estate, construction categories considered a strong asset.
• Open minded, fast learner and a strong work ethic is crucial.

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