• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week
• Education : Bachelor's degree
• Experience : 5 years or more
• Public administration and social service professions, other
• Executive assistant / executive secretary
• or equivalent experience

Work setting

• Private sector
• University or college
• Rural area
• Remote location

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Oversee payroll administration
• Plan and control budget and expenditures
• Office management
• Promote activities organized by the committees

Supervision

5-10 people

Certificates, licences, memberships, and courses

First Aid Certificate

Computer and technology knowledge

• Adobe Photoshop
• MS Project
• Quick Books
• SharePoint
• Social Media
• Spreadsheet
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive
• LinkedIn

Security and safety

Criminal record check

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence
• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?

Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Learning / training paid by employer