EarlyON Administrator

Location : Waterloo Region

Work Hours : Daytime, evening and Saturday availability required.

Employment Type : Part Time, Permanent

Number of Vacancies : 2

Anticipated Start Date : September 2024

Deadline to Apply : August 23rd, 2024

Guaranteed Starting Hourly Rate : $19.00

Total Rewards Package :

Time Away from Work for your Well-being - At the YMCA of Three Rivers, we recognize the importance of work-life harmony! All part time team members receive vacation earnings of 4% on each pay.

To support your overall well-being, we also offer 3 well-being days that team members use for sick time off or to care proactively for yourself.

Bereavement days are also available.

Wellness - The YMCA of Three Rivers is committed to the health and wellness of our teams. Full time employees receive

• Well-being days that can be used as they are earned
• Access to an Employee (and Family) Assistance Program which provides free and confidential counselling, resources and services
• A free YMCA membership for yourself and your family which can be used to access our fitness centers

Are you a talented administrative professional looking for a new opportunity? Do you have a passion for working in a multi-cultural environment?

Do you enjoy working with diverse clients and staff? Are you passionate about giving back to community, motivated by work that is truly meaningful and contributes to building a strong, vibrant, healthy, and inclusive community in Waterloo Region?

Are you unafraid to roll up your sleeves and do the work that needs to be done?

The YMCA of Three Rivers is one of the community’s largest non-profit organizations. We are dedicated to the enrichment of our communities through the development of people and families.

Through our work, we foster belonging and wellbeing, and dedicate ourselves to building a healthy and vibrant community every day.

What you will do

As an Administrative Assistant, you will

• Answers telephone, social media platforms, website chats, emails and visitor’s inquiries in an appropriate manner.
• KEyON support to the EarlyON system including data entry and problem solving.
• Support in the maintenance a systematic and organized filing system and archiving system for the EarlyON Waterloo Region
• Contact clients through email, telephone, virtual platforms and in person describing EarlyON, KEyON data entry and usage and escalating as needed to the appropriate EarlyON Leadership team member.
• Performs administrative duties - supporting the leadership and direct delivery teams and clients by organizing the incoming and outgoing mail, typing correspondence, report generation, data entry and filing.
• Provides support with group sessions / workshop presentations and networking meetings including note taking, room bookings, scheduling and Zoom channel bookings.
• Attend workshops, trainings, conferences and staff meetings as required.
• As always, there might be other duties as assigned.

What you will bring .

• Completion of Community College Diploma in related discipline
• 3-5 years of related experience required, or technical training or a combination of education and experience
• Superior customer service, communication and teamwork skills
• Strong knowledge of computers, iPad and Zoom platforms.
• Strong analytical, problem solving and organizational skills, detail oriented
• Strong MS Office skills, especially Word, Excel, Teams and Outlook
• Ability to work with minimal supervision
• Ability to maintain strong confidentiality as the position handles sensitive information
• Strong understanding of the KEyON data entry system is an asset
• Acceptable Police Check for Vulnerable Sector or willingness to obtain at own cost

What you will gain .

You will join a dynamic team and an organization that has massive impact across our community. You will be joining a local organization but you will also be part of a global movement.

Your work will have impact and the community we all call home will be a little better every day because of you. You will also be eligible for a free YMCA membership, Training & Development opportunities, employee referral bonus and the employee assistance program.

This role requires regular travel across the region, which may not always be easily accessible through public transit. The employee must be able to arrange their own transportation to these sites.

A valid G driver’s license and full time vehicle access are strongly recommended.

Please note : As an organization committed to the safety and well-being of children, youth and other vulnerable populations, we prioritize the protection of those under our care.

All employees must meet specific requirements, including obtaining a clear Police Vulnerable Sector Check and providing three professional references.

The YMCA of Three Rivers proudly serves the communities of Guelph-Wellington, Stratford-Perth, and Waterloo Region. Our purpose is to make our diverse communities healthier and more vibrant.

With dignity and respect, our programs and services inspire individuals to reach their full potential. Learn more about our history, mission, vision, and values .

The YMCA of Three Rivers embraces diversity and is committed to creating an inclusive workplace, welcoming applications from all qualified persons.

Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation need known to the YMCA of Three Rivers.

The YMCA of Three Rivers complies with the Employment Standards Act, Pay Equity Legislation and privacy laws. In keeping with privacy laws, we are committed to protecting personal information by following responsible information handling practices.

For more information on the YMCA of Three Rivers’ commitment to privacy, please visit our .

Please note that due to the large volume of applications received, only candidates being considered for the position will be contacted.

To explore additional career opportunities with the YMCA of Three Rivers, please visit our .