Role : Proposal Coordinator

Location : Toronto, ON

Job Type : Hybrid WFH + In Office

Who We Are

Smith + Andersen is a trusted, Canadian, multi-disciplinary engineering firm with ten offices in five provinces and approximately 700 employees.

Our Toronto office has approximately 250 employees with a national shared services team (Accounting, Business and Proposals, Human Resources, IT, Legal, Marketing and Communications, and Operations) supporting all ten regional offices.

At Smith + Andersen our employees contribute to some of the most sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post secondary institutions.

Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans nearly six decades in business.

In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!

This Opportunity

The Toronto office of Smith + Andersen is currently seeking a Proposal Coordinator to create winning proposal submissions.

The Proposal Coordinator role plays an integral role in the preparation of client proposals and will support the team with securing new and continued business.

You are an eager individual with strong communication and interpersonal skills to help execute proposals for new and existing clients.

You possess strong multi-tasking and time management abilities to keep up in a fast-paced environment. The successful candidate, in conjunction with the proposal team, will help compile key experience data, success stories, executive summaries and project descriptions summaries.

Why choose Smith + Andersen?

In addition to an exciting career filled with meaningful work, we offer :

• Competitive salary
• Flexible hours and half day Fridays (all year round)
• Comprehensive Group Health Benefits Program, including a Health Spending Account
• Group Retirement Savings Plan (Employer and Employee Contributions)
• Employee Share Ownership Program (ESOP)
• Purchase Time Off Program (PTO)
• Transit Subsidy Program
• Great Place to Work-Certified™
• Best Workplaces™ in Canada
• Best Workplaces for Mental Wellness™

What You'll Do

Responsible for reviewing and interpreting RFP and RFQ documents and determining requirements for successful proposal submission.

Liaise with client contact regarding proposal deliverables.

• Conduct research, collect information, and attend meetings (as required) for each proposal.
• Write, proofread, edit and format proposal content which may include adapting existing content, boilerplates (in consultation with proposal manager) to ensure a cohesive proposal.

Ensure each proposal submission is submitted within the established deadline.

Collaborate with leaders for technical content that showcases company experience. Organize all technical written content supplied by leaders.

Solicit feedback on proposal content and where required revise proposal descriptions.

• Review proposal drafts for consistency, clarity and appropriateness of the content and ensure final document is free of typos, grammatical and spelling mistakes.
• Collaborate with Marketing and Communications team for graphics / visuals for proposal submissions.
• Collaborate with the team to offer suggestions to improve department procedures and processes.
• Assist with other proposal related duties as assigned.

Who You Are

• Minimum 2 years of experience within an engineering, construction or architectural firm or similar role.
• A post-secondary degree or diploma or equivalent industry experience.
• Strong verbal communication, active listening skills and interpersonal skills.
• Excellent written communication skills along with editing and proofreading skills.
• Solid multi-tasking skills, time management and organizational skills
• Proficiency with Microsoft office.
• Proficiency with Adobe Creative Cloud applications.

About Smith + Andersen

Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax.

Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.

Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada.

From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.